Bringing Physical Records Management and RFID to SharePoint 2010
FileTrail for SharePoint adds complete physical records tracking and management to SharePoint. This allows organizations to access and manage both their electronic and physical records through a single integrated solution. Finally, organizations can leverage SharePoint compliance, workflow, and search tools for all their records.
Now, For the First Time You Can...
SharePoint provides access to electronic documents. By adding FileTrail for SharePoint, users gain an integrated view of both physical and electronic documents. Your Document Library views show both physical and electronic records without requiring any modification.
Native SharePoint Functionality
SharePoint includes functionality to take actions on electronic records. By adding FileTrail for SharePoint, the built-in legal hold, retention, disposition, workflows, and security (IRM) applies to both physical and electronic records.
Physical Records Functionality
FileTrail for SharePoint extends the functionality of SharePoint, adding tools specifically for physical records. Within SharePoint users can see current location, request retrieval, and more. Staff who send records to archives can create new boxes, fill boxes with folders, and stage for pickup. Records managers gain control over offsite transmittals and pickups, and can manage in-house file rooms and records centers. Users can print bar coded labels for new files and boxes, or use pre-printed bar codes. Color coded labels can be printed to match your existing standard.
SharePoint provides tools to automate retention and disposition of electronic records. Now with FileTrail for SharePoint, your retention policies, legal holds and workflows are applied to both physical and electronic records without requiring any modification.
SharePoint provides search tools to allow users to quickly access electronic records. With FileTrail for SharePoint, users see integrated results for both physical and electronic records. Your standard and customized text searches, filters and views include both physical and electronic records without requiring any modification.
Scalability and Management
SharePoint provides tools to allow centralized management of content across all Site Collections in your entire farm. FileTrail for SharePoint can leverage SharePoint's Managed Metadata Service and Content Type Syndication. This allows you to apply unified physical and electronic taxonomy and policy implementation for the enterprise from a single interface.
RFID Tracking Technology
FileTrail's SmartOffice RFID technology adds the power of RFID to SharePoint. FileTrail is the leading provider of RFID for the office environment, with more coverage in carpeted space than any other vendor. Your RFID solutions could include one or more key capabilities:
Unlike other vendors that offer 'SharePoint integration', FileTrail for SharePoint is a true integration. Our approach allows you to use the built-in SharePoint tools for search, legal hold, retention, compliance, workflow and security on both physical and electronic items in the same action.
Integrated view of physical and electronic items.
Special tools are available for handling physical records.
RFID sensors automatically track files as they move between offices and cubicles.