Take the time to get to know the software. There are many online and in person opportunities for training and obtaining more knowledge on utilizing the platform. As you get comfortable with the system you will begin to realize the many benefits it can have for your organization.

• Inform users ahead of time of the SharePoint implementation. Keeping users updated avoids the shock factor and allows them to prepare for the changes to come. Small reminders during meetings or included in emails is a good way to keep up communication about the migration.

• Provide education and training resources. Making sure your team is prepared before the will make user adoption faster and easier. Microsoft provides many free training options that will get users knowledgeable and excited about the platform.

• Get comments, feedback, and suggestions. Take the time to talk with users on their concerns or questions prior to migration. Getting their feedback will allow you to respond to their reservations.

• Ensure proper migration of content. Migration tools help with completing complex migrations of content, making this stage of the implementation as smooth as possible. Transferring data into SharePoint will ensure users are utilizing SharePoint to enter and access data.

• Reward early adopters. Create a reward process that provides incentive. The reward does not necessarily have to be monetary, feel free to be creative and make SharePoint adoption fun!

• Portable and light-weight: You’re able to carry around a handheld where ever your physical assets may be stored, including areas fixed readers may not reach.
• Easy-to-use: The point and shoot technology of RFID handhelds makes it easy enough for any staff member to use. Handheld’s often have a user friendly and intuitive screen, often programmed to give audible cues for guidance.
• Cost-effective: The versatility of a RFID handheld allows organizations to purchase and support less devices.
• Efficiency: RFID handhelds do not require a direct line of site to read tags and the read range on certain models can reach up to 20 feet.

With FileTrail RFID, the benefits of handheld readers are extended for even more functionality. FileTrail’s SmartMobile is a light-weight portable RFID reader that lets you take the benefits of RFID wherever you go. The FileTrail SmartMobile allows you to:

• Locate misplaced items: Eliminate lost or missing items using FileTrail’s Geiger counter tool. Similar to a metal detector, the handheld reader will beep louder the closer you get to a missing item.
• Cut Auditing Time: Automate your entire inventory process. FileTrail RFID simplifies auditing and cuts audit completion time by more than 85%
• Increase Accountability: Audit discrepancy reports help with reconciliation and accountability. Uploading data from the handheld updates the item location and chain-of-custody.
• Reduce Costs: Reduce labor costs while ensuring you have an accurate overview of all physical items, allowing for faster access to data.

Tracking and managing IT assets properly is essential for efficient and well managed data centers. Now more than ever, companies are reporting high rates of lost or stolen electronics resulting in high replacement costs. Data centers worldwide are experiencing tremendous pressure to cut costs and increase regulatory compliance of their IT assets. In response to these growing demands, organizations are increasingly turning to IT Asset Tracking systems for innovative and effective ways to achieve these goals.

FileTrail’s AssetTrail is a highly effective IT Asset Tracking system that utilizes the sophisticated technology of RFID to eliminate issues inherent in outdated IT asset management systems and methods. FileTrail’s solution is proven to greatly improve asset visibility, vastly reduce costs, and strengthen security to prevent unauthorized removal of an organization’s valuable IT assets. Solution Benefits of FileTrail’s IT AssetTrail include:

• Visibility of IT Assets
• Reduced Costs
• Regulatory Compliance
• Faster Auditing
• Loss Prevention

Currently many companies are using SharePoint to manage their records. Though the platform is different from traditional records management systems, SharePoint 2010 was designed with tools for managing records. Records management features included in SharePoint incorporate search tools, compliance, audit reports, retention schedules, workflows among other tools. However, many organizations are still finding the need to extend the Records Management functionality through third party vendors.

FileTrail for SharePoint fills the demand for physical records management within SharePoint. The solution integrates electronic and physical documents in document library making it easier to manage all documents through one platform. Through FileTrail for SharePoint, users can utilize the native SharePoint functionality for physical records, including built-in legal hold, retention, disposition, workflows and security. Added tools to manage physical records including current location and request retrieval allowing records managers to gain control of physical items.

The excitement surrounding FileTrail’s trailblazing FileTrail for SharePoint solution has spurred a case study by Microsoft featuring FileTrail’s client Black Elk Energy. Black Elk had adopted the SharePoint solution but needed to extend the capabilities for managing their multiple volumes of physical files. Read Microsoft’s case study, showcasing the success Black Elk Energy has already realized through FileTrail for SharePoint.

Read the complete case study here.