Does your firm have an IG policy that looks good on paper…but hasn’t been fully implemented yet? Read more about creating a culture to support information governance, featuring insights from Darrell Mervau of FileTrail and Christopher Young of Pinnacle.
We are excited to see that ILTA is celebrating Global Information Governance Day this year. Hot topics this #GIGD include: post-pandemic challenges and opportunities; ROI on physical-to-digital policies and procedures; and governing content in collaboration systems (both on-prem and in the cloud).
Are your retention schedules currently tracked in an Excel spreadsheet? When retention periods expire, are you relying on designated individuals to manually compile and print lists of records that are due for disposition, identify and notify the appropriate stakeholders, and follow up with reviewers to aggregate their feedback prior to finally placing the order to destroy records that have been approved for destruction?
Failure to implement effective information governance exposes firms to security, litigation and compliance risks, not to mention the reputational risks associated with data breaches or other violations of regulatory rules.
Now, with more employees than ever working remotely, firms are also contending with new questions: Is it OK for employees to print client matter documents at home? And perhaps more urgently, are employees and clients using Microsoft Teams to collaborate in compliance with firm and client policies?
With so many people working from home due to the global health crisis, IT, security and information governance teams are reevaluating ways to ensure that employees (and contractors) are following best practices in information handling. Many organizations have updated their information governance policies and delivered additional training to remote staff, and are implementing new systems to support more digital ways of working while enhancing security.