According to the Bureau of Labor Statistics, ever since the economic downturn of 2008 more than 10,000 jobs have been eliminated from the top 250 U.S. law firms. Translation? To stay successful, those who are left need to work smarter. In today’s competitive environment, record managers at law firms need to find opportunities to demonstrate their value. One of best ways to shine is by finding a replacement for their firms’ information governance systems.
The time is right. Recently, several systems were sunsetted because their technology was too outdated. Most remaining systems simply no longer meet the paper and electronic governance needs required by law firms. By replacing your firm’s records management system, you’ll not only be doing something that should have been done years ago, you’ll also significantly improve your department’s productivity. Here are the top 4 reasons you should seriously consider making the move to a new system.
1) Lower Cost of Ownership
Technology that is 100% web-based lowers IT overhead when it comes to rollout, implementation, and support. All of which positively impact your bottom line. After a quick configuration that’s tailored to your firm’s unique requirements, your staff has access to a unified workspace where they can search for files using any field. All results are downloadable. File requests are organized for the records management department in a dashboard of file room tasks. With a click of the button, records managers can create ad-hoc reports—something that once required the help of IT staff.
2) Automated Records Management
Procedures for handling files develop organically and often vary greatly between offices, and even within an office from year to year. New information governance systems automate the process for lifecycle management from creation through disposition, including dashboards to ensure compliance. The system in place for managing retention includes physical and electronic records to create a single policy engine. When necessary differences between offices—related to unique practices, staffing, and labeling—can be accommodated.
3) Modern Systems and Integrations
New technology can integrate your records management system with your document management system. With everything integrated, you can to manage and view all documents using a single pane of glass for more efficiency and better information governance. Doing so enables you to apply security and other IG policies across the board, which improves both efficiency and workflows.
Regional, national, or global you must be able to meet unique client needs while maintaining governance policy. As firms grow and change, adding offices or attorneys, you need a system that grows with your firm and can handle data from lateral moves as it comes in or goes out. Web-based systems can scale with your firm’s growing needs.
With FileTrail, Firms Dramatically Improve Productivity to Lower Records Management Costs
FileTrail is a web-based information governance software solution that significantly improves your firm’s productivity. Getting started is easy because it deploys in a fraction of the time of other records management solutions. A feature-rich, 100% browser-based system, FileTrail is available either as an on-premise or hosted version. It has a retention workflow that provides a simplistic interface to ensure your law firm is in compliance with its information governance policies.
To learn more about how FIleTrail can improve your law firm’s legal records management, download our Solution Brief.