Upgrade Your Legal Records Management System: 5 Compelling Reasons to Replace Your Software

Reasons to Upgrade Your Records Management System

In the fast-paced and ever-changing world of Information Governance, law firms must stay ahead of the curve to ensure long-term success. One critical step towards achieving this is upgrading to a modern legal records management system. 

If your law firm is still using iRM or Legalkey, it’s time to consider upgrading, as outdated software will limit the ability to adapt to changing IG trends.

Here are the top reasons why it’s essential to make the switch.

1. Record Management's Dynamic Duo: The Chain of Custody and Defensible Disposition Audit Trail

Incorporating a chain of custody and a defensible disposition audit trail into your records management system can provide essential support and protection. A chain of custody documents access, usage, transfer, and disposal of records, while a defensible disposition audit trail records decisions made during the disposition process. 

These features ensure proper management and legal compliance of records, safeguarding against unauthorized access and potential legal challenges. It’s worth noting that legacy software systems may not have the capability to provide these capabilities, in such cases, upgrading to a modern records management system that includes these features is strongly recommended to ensure proper management and legal compliance of records.

2. Say Goodbye to third-party tools

If you’re using iManage’s iRM records management software, you’re probably already aware of the need for third-party tools for disposition workflows. This can be a cumbersome and costly process. 

With FileTrail, you won’t have to worry about any third-party tools. Everything you need for your records management needs is built right in.

3. Robust Information Governance tools as you grow

FileTrail’s information governance tools are second to none. With features like retention policies, disposition workflows, and legal holds, you’ll have all the tools to ensure compliance and mitigate risk. 

Plus, our easy-to-use configuration tools mean you can tailor the system to your firm’s unique needs, without requiring IT support.

4. Scale with ease

As your firm grows, so do your records management needs. FileTrail is designed to scale with your firm, no matter how big or small you are. Plus, with our DMS agnostic system, you can integrate with all the top document repositories, billing systems, and security products, including iManage, NetDocuments, OpenText eDocs, and more.

FileTrail’s analytics and reporting features provide unprecedented insight into information usage, helping you to make more informed decisions about how you manage records and documents.

5. Team of experts by your side

When it comes to implementing a new records management system, it’s essential to have a team of experts on hand to guide you through the process. At FileTrail, our in-house implementation team ensures a successful transition to your new records management system. 

Our experts understand our software and work with you to create a customized implementation plan. With a dedicated team, we provide exceptional support and address any concerns for a smooth transition.

Choose FileTrail as Your One and Only Legal Records Management Syste

It’s time to break free from LegalKEY and iRM and critical issues in legal records management and switch to a modern and robust information governance system like FileTrail. 

Upgrading to a modern legal records management system like FileTrail is a critical step toward ensuring the long-term success of your law firm. 

These systems have advanced features and functionalities that outdated systems like iRM and Legalkey lack, making them more suitable for today’s legal landscape. With cloud-based accessibility, advanced mobility features, and advanced security, modern legal records management systems are the way to go. 

By upgrading to a modern system, law firms can remain competitive, efficient, and secure in the coming years.

At FileTrail, we don’t just talk about the benefits of switching to a modern records management system – we have case studies to prove it! 

We invite you to read our client success stories to see firsthand how moving off outdated legal records management software like iRM and LegalKey can transform your information governance program and help you stay competitive in the market.

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