Keystone Law Selects FileTrail to Automate Compliance with GDPR Retention Requirements

Keystone selects GPS Policy Manager

FileTrail has announced that Keystone Law has selected FileTrail GPS Policy Manager to automate records retention in compliance with the GDPR.

In the UK, Keystone Law has been recognized as a UK Top 100 Challenger Firm.* With a team of 300 lawyers working remotely and 40 support staff, Keystone Law is well known for its innovative use of technology and modern work practices to drive productivity and deliver value to its clients.

“As an agile law firm, we’ve worked to automate business processes wherever we can. After reviewing several products, it was clear that FileTrail provided the best solution for automating document retention,” said Maurice Tunney, Director of Technology and Innovation, Keystone Law. “FileTrail is user-friendly, flexible and configurable, and we were impressed with how well it integrates with NetDocuments.”

“The FileTrail system will free lawyers from having to worry about when files need to be disposed, significantly reduce administrative costs, and enable our IT and information governance teams to work more efficiently and effectively in supporting the business,” added Tunney.

GDPR Requirements for Retention

The EU’s General Data Protection Regulation (GDPR) requires that organizations keep personal data only so long as it is necessary for the purposes of processing it. While most law firms have taken steps to destroy data they no longer need, the ongoing process of tracking how long information should be retained tends to be manually intensive and inefficient. Confirming what should be disposed when can also be time-consuming and subject to error. The process becomes increasingly difficult as the volume of data stored by law firms continues to grow.

Keystone Law, which uses NetDocuments as its document management system, selected FileTrail GPS Policy Manager after evaluating several options for automating records retention and disposition for GDPR compliance.

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* Source: The Lawyer, “The top 200 UK law firms 2019 by revenue”