Firms today do not have systems that manage and process their retention policies or outside council guidelines (OCG) when it comes to disposition of old data. As a result, they continue overspending on of electronic documents and physical records past their destruction dates. Even worse, they are subject to unnecessary risk from the inconsistent application of their stated retention policies.
In response, FileTrail developed Enterprise Retention, an advanced information governance (IG) solution that enables law firms to manage the disposition and retention of all their files across multiple document repositories. FileTrail Enterprise Retention is designed to help firms move away from a reactionary approach to dealing with retention to a proactive workflow that automates the process, saves money and reduces risk.
How it works
FileTrail Enterprise Retention (FER) incorporates internal retention policies and outside counsel guidelines to apply the appropriate policies to each client and matter, ensuring timely and automated disposition of documents.
The FER workflow aggregates data from across document repositories. Documents are classified and the proper firm policy or OCG policy is applied, then the documents automatically go through the disposition workflow review cycle based on the calculated disposition dates. This process guarantees compliance and defensible disposition.
FileTrail also provides clients with graphical trending reports to illustrate the impact of disposition. These visually impactful reports help firms plan for growth and forecast future costs for storage and savings from dispositions.
Implemented in partnership with InOutsource
Industry-leading global consulting firm InOutsource has partnered with FileTrail to assist law firm clients with implementations of information governance solutions. Here’s what Nancy Beauchemin, CRM, president and founder of InOutsource, has to say about FileTrail’s newest innovation:
“While firms often have suitable retention policies in place, many fail to execute against them in a consistent manner. FileTrail’s new Enterprise Retention system further enhances its leadership position in managing compliance for retention and disposition systems.”
Preview Enterprise Retention at ILTACON
Interested in learning more about FileTrail’s Enterprise Retention software? Come see a preview at ILTACON 2017, which is being held August 13-17 in Las Vegas, Nevada. FileTrail is exhibiting at ILTACON booth #418, where representatives will showcase FER along with recently released features, which are designed to streamline firm transitions from LegalKEY to FileTrail.
To schedule some time to preview our IG software, use the button below: